DoD

September 6, 2012

New DOD policy for TDY and PCS cancellations

Defense Travel Management Office

GOODFELLOW AIR FORCE BASE, Texas (AFNS) — Beginning October 1, 2012, any travel authorization that includes air travel must be approved and ticketed at least 72 hours in advance of the scheduled flight departure to avoid airline reservations from being cancelled. This is due to a new policy being instituted by the airlines under the FY13 GSA City Pair contract.

Under the new policy, if an Authorizing Official (AO) does not approve an authorization within 72 hours of departure, the airline reservation will be cancelled and the traveler will arrive at the airport without a ticket or a reservation in the airline’s system. This applies to all City Pair and non-contract government flights that are either booked through DTS or through a Commercial Travel Office (CTO).

Those travelers making travel plans within 72 hours of departure must have their authorization approved and tickets issued within 24 hours of creation to avoid cancellation. If making plans within 24 hours of departure, authorizations must be approved and ticketed at least six hours prior to flight departure time to avoid cancellation.

If airline reservations are cancelled, a traveler will be notified via email or phone by their Commercial Travel Office.

Arriving at the airport without a ticket can impact mission, travel funds, and put unnecessary stress on the traveler. If this occurs, travelers are not advised to re-book at the airline counter. Often, counter agents are not familiar with GSA’s City Pair Program and may book the traveler on a full priced fare at a much higher cost. To re-book a flight, travelers should follow their normal ticketing process. Travelers should take their travel itinerary with them to the airport. If your reservation has been cancelled, the itinerary will provide contact information for your Commercial Travel Office (CTO), as well as, reservation details to help you re-book.

In the current fiscal environment where it is necessary to be conservative with travel budgets, monitoring the status of travel documents and ensuring travel authorizations are approved, is the best way to avoid unnecessary costs and stress associated with re-booking travel.

Tips for Travelers

  • Monitor the status of your travel authorization. If your trip is approaching and your authorization has not been approved, contract your Authorizing Official (AO) immediately. If your AO is unavailable, contact your Defense Travel Administrator (DTA).
  • Ensure your DTS profile is current. Often, travelers forget to update their profile with the Government Travel Charge Card expiration date if they received a new card. Without a current card in your profile, a reservation cannot be purchased.
  • Take your travel itinerary with your to the airport. If your reservation has been cancelled, the itinerary will provide contact information for your CTO as well as reservation details to help you re-book.

Tips for Authorizing Officials (AO):

  • Monitor documents awaiting your approval.
  • Ensure a back-up AO is designated if you will be on leave or deployed.

Tips for Defense Travel Administrators (DTA):

  • Run the new “Pending Airline Cancellation” report to identify those authorizations at risk for cancellation.
  • Run Traveler Status Reports to notify Agency Program Coordinators which travelers are scheduled for travel to ensure Government Travel Charge Cards are activated.

Tips for Agency Program Coordinators (APC):

  • Review the Accounts Information Reports and advise DTAs regarding invalid and expired GTCCs.
  • Review the Approved Status Reports and assist with activating GTCCs for travelers with upcoming trips.



All of this week's top headlines to your email every Friday.


 
 

 
12AF_pict

AFSOUTH medics arrive in Belize to facilitate obstetrics course

Three International Health Specialists and three non-governmental organization personnel supporting the 12th Air Force (Air Forces Southern) arrived in Belize to facilitate the Global Advanced Life Support in Obstetrics Instruc...
 
 

355th FSS invites D-M to join intramurals

The 355th Force Support Squadron would like to invite all Active Duty and Department of Defense personnel to join the intramural sports program. The intramural sports program is an organized sports competition designed to meet the needs of all personnel beginning at the lowest levels. Active duty personnel have priority in all programs as determined...
 
 

55th Electronic Combat Group

The 55th Electronic Combat Group provides combat-ready EC-130H Compass Call aircraft, crews, maintenance and operational support to combatant commanders. The group also plans and executes information operations, including information warfare and electronic attack, in support of theater campaign plans.
 

 

DUI in Arizona: You can’t afford it

LUKE AIR FORCE BASE, Ariz. –  Arizona has some of the toughest drunken driving laws in the United States. The average overall cost of a DUI in the state of Arizona is around $10,000. Crazy, right? Ten thousand dollars may seem hard to swallow at first, but first time offenders often find themselves paying considerable unforeseen...
 
 

Is being good, good enough?

LUKE AIR FORCE BASE, Ariz. – In today’s Air Force can you settle with just being good? I say, “No.” With the Air Force executing the deepest force cuts since the end of the cold war with programs such as the Quality Force Review Board and the Enlisted Retention Board, what you do and how well you...
 
 

‘Final Rule’ offers broader mental health care coverage

WASHINGTON – TRICARE military health plan beneficiaries will now have access to both TRICARE-certified mental health counselors and supervised mental health counselors, a Defense Health Agency official said here today. In an interview with DoD News, Dr. John Davison, DHA’s behavioral health branch chief, said the so-called “Final Rule,” published yesterday, will go into effect...
 




0 Comments


Be the first to comment!


Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>


Directory powered by Business Directory Plugin