Air Force

August 10, 2012

Accountability of IT assets

by Lt. Col. Keith A. Repik
412th CS commander

With summertime comes the PCS season and personnel moves. Historically, heavy workloads and short-notice departures have created situations where assets were lost.

During fiscal year 2011, approximately 325 accountable government Information Technology equipment items valued at more than $538,000 were reported missing by the owning organizations.

This generated 44 Reports of Survey which required time-consuming investigations and incurred avoidable manpower costs.

While the unit IT Equipment Custodian is ultimately responsible for management and tracking of these items, all personnel play a part in properly accounting for IT equipment.

The following actions, IAW AFI 33-112, should be taken by IT system users as well as ITECs to ensure proper accountability and transfer of assets:

  • Do not relocate any computer-related asset, including BlackBerry devices, before coordinating with your organizational ITEC.
  • Immediately notify your ITEC if an item is missing. (Per AFMAN 23-220, para 5.3.1., a Report of Survey must be begun within 15 days from the date of the discovery of property loss).
  • It is highly recommended that ITECs have end users sign an AF Form 1297, Temporary Issue Receipt, for IT assets in the user’s possession or that they use on a regular basis.
  • Hand receipts must be accomplished for easily transported devices such as laptops and PDAs.
  • Outgoing ITECs must conduct a joint physical inventory with the incoming primary ITEC and reconcile any missing items a minimum of 30 days before PCS, PCA, separation, or retirement.

We are all responsible to maximize the return on government investments and avoid unnecessary costs. By maintaining proper accountability of IT assets, we can all ensure we are meeting the expectations of those who trust us as stewards of taxpayer funds.




All of this week's top headlines to your email every Friday.


 
 

 
afmc-q-and-a

Lean thinking, process improvement highlight Busch’s time at AFMC

During the last 16 years and six assignments in Air Force Materiel Command, Vice Commander Lt. Gen. Andrew Busch was challenged to find new methods to operate more efficiently in one of the most complex and diverse commands tha...
 
 
Air Force photograph by Bill Orndorff

3-D printing saves maintainers money at Hill

Air Force photograph by Bill Orndorff An F-16 wing attachment, molded from plastic in a 3-D printer, was used as a prototype before being machined in metal. The 309th Maintenance Support Group at Hill Air Force Base, Utah, is u...
 
 

New personal property allotment rule implemented to protect Airmen

Defense Secretary Chuck Hagel recently directed a policy change in paycheck allotments which will prohibit service members from allotting pay to buy, lease or rent personal property. The prohibition includes allotments for the purchase or finance of vehicles, such as automobiles, motorcycles and boats; appliances or household goods, such as washers, dryers and furniture; electronics...
 

 

AF realigns missions to enhance nuclear support

In response to a directive from the Secretary of the Air Force and Chief of Staff of the Air Force, the 377th Air Base Wing in Albuquerque, N.M., will report to Air Force Global Strike Command, and the Air Force Nuclear Weapons Center will reorganize, combining the AFNWC commander and Air Force Program Executive Officer...
 
 

Air Force looks at innovative acquisition processes

With new technologies rapidly coming to the forefront of the global stage, remaining the world’s greatest air force comes at an escalating cost, making responsible spending and cost-cutting initiatives high priorities for Air Force leadership. The Air Force Office of Acquisitions is partnering with industry to realize some of these initiatives and help propel the...
 
 
Air Force photograph by Rebecca Amber

Airman, screenwriter says follow your dreams

Air Force photograph by Rebecca Amber Capt. Eric Koenig, 412th Aerospace Medicine Squadron dentist, consults with a patient at the Edwards AFB Dental Office. This past Veterans Day, Capt. Eric Koenig, 412th Aerospace Medicine S...
 




0 Comments


Be the first to comment!


Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>