DoD

October 25, 2013

Hierarchy tool critical in aligning supervisors, employees

Civilian employees who are not accurately aligned under their supervisors in the Defense Civilian Personnel Data System might have delays in processing important personnel actions, Air Force Personnel Center officials said.

The position hierarchy maintenance tool, accessible via DCPDS, allows supervisors to accurately align themselves with their employees in DCPDS. If the position hierarchy is not accurate, supervisors will be unable to review employees’ records and suspense notices identifying such actions as within grade increases or certifying career promotions.

All supervisors are required to ensure they have access to the Position Hierarchy Maintenance Tool and that their access is tied to their personal accounting symbol code, said Jo Anne Dimitriou, AFPC central civilian classification division chief.

“We’ve been working with the personnel community to ensure all supervisors have access to the required hierarchy tool,” she said. “But we still have a good number of supervisors who don’t have the tool nor have they ensured their employees’ positions are linked to them.”

Supervisors should check in MyWorkplace to see if all of their employees are accurately showing. If they are not, supervisors need to align them using the position hierarchy maintenance tool, if they have access to it. MyWorkplace and the position hierarchy maintenance tool are available only to those positions with 1, 2, 3 or 4 supervisor level codes.

“If your supervisor level code is a 1, 2, 3 or 4 and you don’t have this tool, you’ll need to contact the Air Force Personnel Operations Agency to request it,” she said. “You should be working with your local CPS first, to verify their process when submitting the request to add this tool to your DCPDS account.”

To request the tool, email the AFPOA service desk at afpoa.a1.sd@us.af.mil. In the email, provide the existing DCPDS user name and this statement: Request Position Hierarchy Tool be added. For additional information, call the service desk at DSN 665-5004.

“Remember, access is tied to supervisors PAS code only,” Dimitriou said.” “Once this tool has been added, you’ll be able to establish or update the position hierarchy.”

Access is a challenge when a supervisor is on extended leave or retires, or when a military supervisor has a change of station move, if the hierarchy is not updated.

“If a supervisor is absent for a significant period or retires before updating the hierarchy, the system won’t be able to send the new supervisor suspense notices, and the new or interim supervisor won’t be able to review and update employees’ information, so in addition to establishing the hierarchy, we need organizations to identify primary and alternate points of contact who have overall access to their organization and who can serve as back up when supervisors are on extended leave or a position becomes vacant, ” said Dimitriou.

In addition to routine supervisory tasks, compliance with the Telework Enhancement Act of 2010 requires supervisors to determine employee telework eligibility, and notify employees of their eligibility status. Outdated and inaccurate hierarchies make it impossible for supervisors to accomplish this.

“More than 70 percent of the hierarchies are accurate which means we’re making strides, but it’s imperative that we get this number to 100 percent. We need all supervisors and managers to take care of this responsibility,” Dimitriou said.

For more information about the position hierarchy maintenance tool, how to request the tool and instructions on using it, go to myPers at https://mypers.af.mil, and enter “Civilian Hierarchy – Supervisors Tool” in the search window.




All of this week's top headlines to your email every Friday.


 
 

 

News Briefs September 26, 2014

Varicella vaccine available The 412th Medical Group Immunization Clinic now has the Varicella vaccine available for children 12 months and older who are TRICARE beneficiaries. The clinic is open 7:30 a.m.-4:30 p.m., Monday, Tuesday, Thursday and Friday; and noon-4:30 p.m., Wednesdays. For questions or concerns, call the clinic at 661-277-3427.  Blood drive The next American...
 
 

When leaders earn their keep

It’s no secret that a key to being a good leader, military or otherwise, is taking care of your people. I strongly believe Airmen aren’t able to perform at their peak if their personal lives are in disarray. Whether financial woes, marital issues, illnesses or other troubles, it’s tough to be at your best when...
 
 
road-closure

Road closure in support of new bulk fuel storage construction

Beginning Oct. 6, barriers will be set across the intersection of S. Muroc Dr. and Wolfe Ave., and also across S. Muroc Drive and Sellar Ave. The closure is necessary to install a new eight-inch fuel line across South Muroc. Tr...
 

 
aafes-retirees

Edwards Exchange honors military retirees

To pay tribute to military veterans’ enduring sacrifices, the Edwards Air Force Base Exchange will salute America’s 2.4 million military retirees with “Still Serving” events, a week of special savings a...
 
 
Courtesy photograph

Local NCO honored by Dodgers

Courtesy photograph Tech. Sgt. Robert Sumner, 412th Security Forces Squadron, sits in the Los Angeles Dodgers dugout Aug. 23 before a game against the New York Mets. Sumner was honored as the Veteran of the Game that day. The L...
 
 
Air Force photograph by Jet Fabara

Edwards Abilities Expo Oct. 9

Air Force photograph by Jet Fabara Michael Botte, 412th Communications Squadron Information Technology professional, initiates a call Sept. 22 via a video communication device. The video communication devices are provided throu...
 




0 Comments


Be the first to comment!


Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>