DoD

October 25, 2013

Hierarchy tool critical in aligning supervisors, employees

Civilian employees who are not accurately aligned under their supervisors in the Defense Civilian Personnel Data System might have delays in processing important personnel actions, Air Force Personnel Center officials said.

The position hierarchy maintenance tool, accessible via DCPDS, allows supervisors to accurately align themselves with their employees in DCPDS. If the position hierarchy is not accurate, supervisors will be unable to review employees’ records and suspense notices identifying such actions as within grade increases or certifying career promotions.

All supervisors are required to ensure they have access to the Position Hierarchy Maintenance Tool and that their access is tied to their personal accounting symbol code, said Jo Anne Dimitriou, AFPC central civilian classification division chief.

“We’ve been working with the personnel community to ensure all supervisors have access to the required hierarchy tool,” she said. “But we still have a good number of supervisors who don’t have the tool nor have they ensured their employees’ positions are linked to them.”

Supervisors should check in MyWorkplace to see if all of their employees are accurately showing. If they are not, supervisors need to align them using the position hierarchy maintenance tool, if they have access to it. MyWorkplace and the position hierarchy maintenance tool are available only to those positions with 1, 2, 3 or 4 supervisor level codes.

“If your supervisor level code is a 1, 2, 3 or 4 and you don’t have this tool, you’ll need to contact the Air Force Personnel Operations Agency to request it,” she said. “You should be working with your local CPS first, to verify their process when submitting the request to add this tool to your DCPDS account.”

To request the tool, email the AFPOA service desk at afpoa.a1.sd@us.af.mil. In the email, provide the existing DCPDS user name and this statement: Request Position Hierarchy Tool be added. For additional information, call the service desk at DSN 665-5004.

“Remember, access is tied to supervisors PAS code only,” Dimitriou said.” “Once this tool has been added, you’ll be able to establish or update the position hierarchy.”

Access is a challenge when a supervisor is on extended leave or retires, or when a military supervisor has a change of station move, if the hierarchy is not updated.

“If a supervisor is absent for a significant period or retires before updating the hierarchy, the system won’t be able to send the new supervisor suspense notices, and the new or interim supervisor won’t be able to review and update employees’ information, so in addition to establishing the hierarchy, we need organizations to identify primary and alternate points of contact who have overall access to their organization and who can serve as back up when supervisors are on extended leave or a position becomes vacant, ” said Dimitriou.

In addition to routine supervisory tasks, compliance with the Telework Enhancement Act of 2010 requires supervisors to determine employee telework eligibility, and notify employees of their eligibility status. Outdated and inaccurate hierarchies make it impossible for supervisors to accomplish this.

“More than 70 percent of the hierarchies are accurate which means we’re making strides, but it’s imperative that we get this number to 100 percent. We need all supervisors and managers to take care of this responsibility,” Dimitriou said.

For more information about the position hierarchy maintenance tool, how to request the tool and instructions on using it, go to myPers at https://mypers.af.mil, and enter “Civilian Hierarchy – Supervisors Tool” in the search window.




All of this week's top headlines to your email every Friday.


 
 

 

News Briefs August 28, 2014

Blood drive The next American Red Cross Blood Drive at Edwards AFB is 10 a.m.-4 p.m., Sept. 3 in the Chapel 1 Annex. Both walk-ins and appointments are accepted. To make an appointment you may contact the blood drive coordinators:†Senior Airman Joe Hernandez at joe.hernandez.8@us.af.mil or Senior Airman Sarah Bird at sarah.bird.2@us.af.mil. You may also...
 
 

Notice of intention to appoint school board trustee

Due to a lack of sufficient candidates for the upcoming school board election for Trustee Area #2, Office B, the Board of Trustees of the Muroc Joint Unified School District intends to appoint a qualified individual to the Board of Trustees, pursuant to Education Code section 5326. Applicants must be 18 years of age or...
 
 

New paradigm aims to ‘zeroize’ sexual assault

Why does the U.S. Air Force need a Sexual Assault Awareness Month? Is it really a problem? Isn’t sexual assault more prevalent outside the military? Where do these statistics come from anyway? Is it realistic to aim for zero assaults? Thankfully, these outrageous questions represent the vestiges of a retreating mindset. A new paradigm aims...
 

 
nasa-obit

Former NASA Astronaut Steven Nagel, veteran of four shuttle flights, dies at 67

Former NASA astronaut Steven R. Nagel, who served as a mission specialist on his first space shuttle flight, pilot on his second and commanded his final two, died Aug. 21 after a long illness. He was 67 years old. After his las...
 
 
Air Force graphic by Rebecca Amber

Being prepared in earthquake country

Air Force graphic by Rebecca Amber For National Preparedness Month, this September, the Edwards AFB Office of Emergency Management is focusing on Califorina’s most prominent natural disaster – earthquakes. Throughou...
 
 
af-band

Air Force Band of the Golden West

  Travis Brass, the multi-talented brass group of the U.S. Air Force Band of the Golden West will be performing in the area Sept. 5-7. Sept. 5, the group will be at the Santa Clarita Performing Arts Center, 26455 Rockwell ...
 




0 Comments


Be the first to comment!


Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>