Local

October 12, 2012

Contracting, helping get what’s needed

You may not have known it, but on Sept. 30, the last day of fiscal 2012, there were Thunderbolts working late into the night. Luke’s comptroller and contracting squadron’s worked late closing out accounts and making sure money was properly spent.

The 56th comptroller and contracting squadrons work closely together to ensure that Luke has money and that it’s spent correctly.

“The busiest day of the year for [contracting] is definitely Sept. 30,” said 1st Lt. Emy Winkler, 56th Contracting Squadron contracting specialist. “First, it’s the end of the fiscal year. Then on Oct. 1 all the recurring contracts like wastewater treatment, grounds maintenance, etc., must be re-awarded.”

It’s not just Sept. 30 that’s busy for them; it starts almost two months before.

“We start getting busy Aug. 1 as more requirements trickle in because all the units on base want to spend their money,” Winkler said. “We will stay busy until Oct. 1 and then we go back to a normal working pace for the rest of the year.”

All contracts go through the squadron, so the end of the year can get tricky if base units aren’t aware of the process. All contracts start with a unit identifying a need or requirement.

“We get requirements from our customers (the units on base),” said Maj. Quoc-Nam Nguyen, 56th CONS commander. “They may say we need office chairs or we need to renovate the bathrooms.”

Once identified, the unit must get their request validated to make sure what they want is really what they need.

“For example, if a unit needs their bathroom renovated, they would contact the 56th Civil Engineer Squadron to make sure the requirement is validated,” Nguyen said. “Then CE will find out how much the renovation will cost. CE gives us the estimate, and we use that to get money from the unit for the project.”

For requirements involving facility work, CE, contracting and finance work closely. CE validates and estimates. Finance makes sure there’s money, and contracting finds a vendor to do the work and then pays them for that work.

During the end of the year, if there is unspent money, units which have identified requirements early can get awarded the contracts faster.

“There are two boards that meet to identify requirements across the wing,” Nguyen said. “First is the facility utilization board, run by CE, which identifies work needed for base facilities. Second is the financial working group, run by finance, which identifies all other requirements like office chairs or TVs.”

These boards make a list of all the requirements they have received and bring them to the wing commander. The commander then prioritizes the requirements for funding.

“We hope to get the requirements 120 days before,” Nguyen said. “With that much time, my Airmen can advertise the projects and we will have contractors pre-priced. Then we wait for funding to get pushed from finance, and within an hour we can usually have those requirements awarded.”

The process of awarding a contract takes time, especially at the end of the year.

“We have time requirements set by the government,” Nguyen said. “We must have a contract advertised for so many days and other time requirements, so coming to us late in the game will decrease chances of getting the work done. Units need to think about us all year, not just the end of the fiscal year.”




All of this week's top headlines to your email every Friday.


 
 

 
Pg-1-photo-150612-F-EC705-058

Emerald Knights go out with bang

Emerald Knights watch a burning piano during the 308th Fighter Squadron inactivation party June 12 at Luke Air Force Base. The 308th FS and aircraft maintenance unit have packed up and are transitioning to the 314th FS standing...
 
 

News Briefs June 26, 2015

607th ACS change of command Lt. Col. Charles Jones will relinquish command of the 607th Air Control Squadron to Lt. Col. Jerald Canny in a ceremony at 8 a.m. Wednesday in Hangar 999.   CMS change of command Maj. Scott Hall will relinquish command of the 56th Component Maintenance Squadron to Maj. Anthony Sutton in...
 
 
5_Courtesy-photo

Monsoon season blows in storms, rain, dust

Courtesy photo Arizona is known for being sunny with clear skies for the majority of the year, but every year “it” happens. As the clouds roll in, the sky darkens with thunderbolts streaming overhead, and the first drops of...
 

 

Clinic responds to shortage with changes

The Luke Air Force Base Pediatrics Clinic is undergoing a shortage of provider staffing due to humanitarian mission support, separations and a decrease of providers from five to four. This manning issue has impacted appointments available to children as well as increased the wait times to be seen by the clinic. The 56th Medical Group...
 
 
Senior Airman Devante Williams

CDC mission includes playtime

Senior Airman Devante Williams Danielle Gatlin, 56th Force Support Squadron Child Development Center assistant teacher, watches children during recess June 11 at the CDC at Luke Air Force Base. The CDC accepts children with res...
 
 
18_150612-F-EC705-053

Photo essay: Emerald Knights go out with a bang

Tech. Sgt. Tim Boyer 308th FS jets line up to launch from Luke AFB June 12 on their way to Holloman AFB.   Staff Sgt. Staci Miller Pilots flying F-16s from Luke AFB to Holloman donned the 314th FS Warhawks patch.   Se...
 




0 Comments


Be the first to comment!


Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>