Health & Safety

January 24, 2014

Medical records: keeping personal file in order

Senior Airman JASON COLBERT
56th Fighter Wing Public Affairs

If you have ever been to the 56th Medical Group clinic, you may have noticed there are quite a few patients there. Every one of them has a file that tells their medical history and helps doctors review what has happened. Keeping all of those files in order is a monumental task. Luckily, there is a section that is dedicated to doing just that.

The 56th Medical Support Squadron medical records section houses the medical records of the patients assigned to the 56th MDG. With a constantly revolving inventory of records, this task is more daunting than it seems. And the records section does it all with minimal manning.

“I have three Airmen, three civilians, and four contractors,” said Dane Alli, 56th MDSS medical records director. “We maintain medical records, both paper and electronic, for medical use and legal purposes.”

Approximately 50,000 records are housed at Luke Air Force Base, with the major bulk, more than 35,000, being dependents, retirees, and their dependents. They are responsible for maintaining and securing the records for doctors’ use. They are also responsible for converting paper records into an electronic format and inputting records from civilian providers.

“Medical records is one of the hardest working departments in our MTF,” said Capt. Jennifer Preyer, TRICARE Operations and Patient Administration Flight commander.

“They ensure health histories are maintained appropriately and that they follow patients as they transfer or retire.”

While doing all of this, the records section also ensures the records are sent to be archived properly. Medical records cannot be destroyed locally. They are stored in the national personnel records center in St. Louis, Mo., for 50 years. The records section is responsible for ensuring that the records that haven’t been accessed in two years are properly identified and sent to the records center.

“Medical records are the property of the United States government,” Alli said. “While we can give a copy, the records must either be in our control or retired in St. Louis.”

Along with these services, the medical records section provides patients one free copy of their records. Individuals can request copies of records and, by regulation, the office has 30 days to provide copies, Preyer says, though it typically is handled in less than 15. Though the first copy is free, additional copies of medical records within a 12 month period may be provided at a reasonable charge. The copy rate is $.15 per single sided page and the maximum charge for copies will not exceed $75.

Though the medical records staff spends most of their time behind a secured door doing work most people will never see, it is thanks to them that medical professionals in the MDG can continue patient care day in and day out. It is thanks to them that service members and their families can travel across the globe and know that their doctors will be able to continue to keep them healthy. And it is thanks to them that the retired community can continue to receive care long after they have left the service.




All of this week's top headlines to your email every Friday.


 
 

 

My personal leadership philosophy

My personal leadership philosophy can be summed up in just a few words — people first, mission always. Some may mistake the phrase “people first, mission always” as a dictum to coddle unit personnel through adversity, but actually, my focus is on preparing them to overcome adversity. The mission will always press on, but without...
 
 

Work, family balance success marker

“Being successful means having a balance of success stories across the many areas of your life. You can’t truly be considered successful in your business life if your home life is in shambles.” — Zig Ziglar In our careers, we frequently hear about the importance of having balance in our life and job. Some common...
 
 
Staff Sgt. 
TIMOTHY BOYER

Luke plays role in saving species

Staff Sgt.TIMOTHY BOYER A team of wildlife specialists prepare a Sonoran pronghorn for release into the wild at the Cabeza Prieta National Wildlife Refuge in Ajo. Sixty-nine pronghorn were captured this year. Of those, more tha...
 

 

News Briefs December 19, 2014

Road closure Litchfield Road at Northern Parkway is closed daily 9 a.m. to 3 p.m. through Sunday to paint the bridge overpass, weather permitting. Northern Parkway will remain open. Reems Road and Dysart Road are alternate routes. For more information, call MCDOT at 480-350-9288. MLK luncheon There will be a Martin Luther King Jr. luncheon...
 
 
Senior Airman 
JAMES HENSLEY

MWD Roy — partner, friend passes

Senior AirmanJAMES HENSLEY Staff Sgt. Scott Emmick, 56th Security Forces Squadron Military Working Dog handler, and Roy, 56th SFS MWD, play Dec. 14, 2012, at the at Luke Air Force Base kennels. The MWD and handler team plays to...
 
 

46 graduate ALS in class 15-1

The 56th Fighter Wing Airman Leadership School graduated 45 senior airmen and one staff sergeant Dec. 11 from class 15-1. The graduates are senior airmen unless otherwise noted. John L. Levitow award: Nathaniel Gladney, 56th Aircraft Maintenance Squadron Distinguished graduates: Matthew Goodspeed, 56th Operations Support Squadron; Russell Hires, 56th Medical Support Squadron; James Gilmore, 56t...
 




0 Comments


Be the first to comment!


Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>


Directory powered by Business Directory Plugin