Air Force

September 7, 2012

New DOD policy for TDY and PCS cancellations

Defense Travel Management Office

GOODFELLOW AIR FORCE BASE, Texas — Beginning Oct. 1, any travel authorization that includes air travel must be approved and ticketed at least 72 hours in advance of the scheduled flight departure to avoid airline reservations from being cancelled. This is due to a new policy being instituted by the airlines under the fiscal year 2013 General Services Administration, City Pair contract.

Under the new policy, if an Authorizing Official does not approve an authorization within 72 hours of departure, the airline reservation will be cancelled and the traveler will arrive at the airport without a ticket or a reservation in the airline’s system. This applies to all City Pair and non-contract government flights that are either booked through DTS or through a Commercial Travel Office.

Those making travel plans within 72 hours of departure must have their authorization approved and tickets issued within 24 hours of creation to avoid cancellation. If making plans within 24 hours of departure, authorizations must be approved and ticketed at least six hours prior to flight departure time to avoid cancellation.

If airline reservations are cancelled, a traveler will be notified via email or phone by their CTO.

Arriving at the airport without a ticket can impact mission, travel funds, and put unnecessary stress on the traveler. If this occurs, travelers are not advised to re-book at the airline counter. Often, counter agents are not familiar with GSA’s City Pair Program and may book the traveler on a full priced fare at a much higher cost. To re-book a flight, travelers should follow their normal ticketing process. Travelers should take their travel itinerary with them to the airport. If your reservation has been cancelled, the itinerary will provide contact information for your CTO as well as, reservation details to help you re-book.

In the current fiscal environment where it is necessary to be conservative with travel budgets, monitoring the status of travel documents and ensuring travel authorizations are approved, is the best way to avoid unnecessary costs and stress associated with re-booking travel.

Tips for Travelers:

  • Monitor the status of your travel authorization. If your trip is approaching and your authorization has not been approved, contract your AO immediately. If your AO is unavailable, contact your Defense Travel Administrator.
  • Ensure your DTS profile is current. Often, travelers forget to update their profile with the Government Travel Charge Card expiration date if they received a new card. Without a current card in your profile, a reservation cannot be purchased.

Tips for Authorizing Officials:

  • Monitor documents awaiting your approval.
  • Ensure a back-up AO is designated if you will be on leave or deployed.

Tips for Defense Travel Administrators:

  • Run the new “Pending Airline Cancellation” report to identify those authorizations at risk for cancellation.
  • Run Traveler Status Reports to notify Agency Program Coordinators which travelers are scheduled for travel to ensure Government Travel Charge Cards are activated.

Tips for Agency Program Coordinators:

  • Review the Accounts Information Reports and advise DTAs regarding invalid and expired GTCCs.
  • Review the Approved Status Reports and assist with activating GTCCs for travelers with upcoming trips.



All of this week's top headlines to your email every Friday.


 
 

 
U.S. Army photo/Staff Sgt. Jennifer McLaughlin

Jones assumes command of 304th SBDE

U.S. Army photo/Staff Sgt. Jennifer McLaughlin Col. Robin Jones, incoming 304th Sustainment Brigade commander, accepts the unit colors from Brig. Gen. Scottie Carpenter, 311th Expeditionary Sustainment Command commanding genera...
 
 
Untitled-1

Creating a lifestyle of health and fitness

U.S. Air Force photo/Tech Sgt. Neil Ballecer Senior Airman Coral Williams, 163rd Comptroller Flight, begins a run on the March Air Reserve Base track, April 7. Running is one of the many cardiovascular exercises Williams partic...
 
 

March Volunteer Income Tax Assistance Center closes soon

The March Volunteer Income Tax Assistance Center will remain open for filing taxes until April 30, 2014. With the formal tax season now over, the March VITA Tax Center has prepared approximately 800 returns, saving nearly $100K in preparation fees, and clients have received back more than $850 thousand in combined state and federal refunds,...
 

 

Reveille: Continuing a proud military tradition

Reveille is a French word that literally means “wake up” and is traditionally played at sunrise on military installations. Here at March ARB, the 452nd Security Forces Squadron raises the national flag during reveille at 7:30 a.m. each day. The practice of reveille can be traced back to the French army, which used a form...
 
 

UPCOMING TICKETS AND TOURS EVENTS

Some restrictions apply. Times are approximate. MAY Date: May 1 Event: Price Is Right Cost: $16 per person Depart: 6:30 a.m. Return: 5:30 p.m. Description / Restrictions: Come on down to be a contestant on The Price Is Right and take your chances at becoming the big showcase winner. Ages 18 and up Deadline for...
 
 

VA disability claims backlog drops by 44 percent

One year after the backlog of pending disability compensation claims peaked at over 611,000 in March 2013, the Department of Veterans Affairs (VA) has reduced that number by approximately 44 percent to 344,000 claims, a reduction of more than 267,000, while at the same time improving the accuracy of the decisions being made on veterans’...
 




0 Comments


Be the first to comment!


Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>


Directory powered by Business Directory Plugin