Air Force

September 7, 2012

New DOD policy for TDY and PCS cancellations

Defense Travel Management Office

GOODFELLOW AIR FORCE BASE, Texas — Beginning Oct. 1, any travel authorization that includes air travel must be approved and ticketed at least 72 hours in advance of the scheduled flight departure to avoid airline reservations from being cancelled. This is due to a new policy being instituted by the airlines under the fiscal year 2013 General Services Administration, City Pair contract.

Under the new policy, if an Authorizing Official does not approve an authorization within 72 hours of departure, the airline reservation will be cancelled and the traveler will arrive at the airport without a ticket or a reservation in the airline’s system. This applies to all City Pair and non-contract government flights that are either booked through DTS or through a Commercial Travel Office.

Those making travel plans within 72 hours of departure must have their authorization approved and tickets issued within 24 hours of creation to avoid cancellation. If making plans within 24 hours of departure, authorizations must be approved and ticketed at least six hours prior to flight departure time to avoid cancellation.

If airline reservations are cancelled, a traveler will be notified via email or phone by their CTO.

Arriving at the airport without a ticket can impact mission, travel funds, and put unnecessary stress on the traveler. If this occurs, travelers are not advised to re-book at the airline counter. Often, counter agents are not familiar with GSA’s City Pair Program and may book the traveler on a full priced fare at a much higher cost. To re-book a flight, travelers should follow their normal ticketing process. Travelers should take their travel itinerary with them to the airport. If your reservation has been cancelled, the itinerary will provide contact information for your CTO as well as, reservation details to help you re-book.

In the current fiscal environment where it is necessary to be conservative with travel budgets, monitoring the status of travel documents and ensuring travel authorizations are approved, is the best way to avoid unnecessary costs and stress associated with re-booking travel.

Tips for Travelers:

  • Monitor the status of your travel authorization. If your trip is approaching and your authorization has not been approved, contract your AO immediately. If your AO is unavailable, contact your Defense Travel Administrator.
  • Ensure your DTS profile is current. Often, travelers forget to update their profile with the Government Travel Charge Card expiration date if they received a new card. Without a current card in your profile, a reservation cannot be purchased.

Tips for Authorizing Officials:

  • Monitor documents awaiting your approval.
  • Ensure a back-up AO is designated if you will be on leave or deployed.

Tips for Defense Travel Administrators:

  • Run the new “Pending Airline Cancellation” report to identify those authorizations at risk for cancellation.
  • Run Traveler Status Reports to notify Agency Program Coordinators which travelers are scheduled for travel to ensure Government Travel Charge Cards are activated.

Tips for Agency Program Coordinators:

  • Review the Accounts Information Reports and advise DTAs regarding invalid and expired GTCCs.
  • Review the Approved Status Reports and assist with activating GTCCs for travelers with upcoming trips.



All of this week's top headlines to your email every Friday.


 
 

 
U.S. Air Force photo/Senior Airman Noelle Reyes

Massage therapy relaxes members during UTA

U.S. Air Force photo/Senior Airman Noelle Reyes Massage therapy students from The American College of Healthcare (ACH), Riverside, give complimentary massages to Team March members during a June 2015 Unit Training Assembly. As ...
 
 

Celebrate National Parents’ Day 2015

Yes, you read the headline correctly. There is such a thing as National Parents’ Day. It is celebrated in the United States on the fourth Sunday of July, which happens to be this coming Sunday. This holiday was established in 1994 when former President Bill Clinton signed a Congressional Resolution into Law (36 U.S.C. § 135) for...
 
 

Last chance to design airshow poster

March Air Reserve Base is holding a design contest for the “March Field AirFest 2016: Thunder Over the Empire” poster. Everyone is eligible to enter. The winning designer will receive a 2016 AirFest package for a family of four. The package includes VIP parking for one vehicle (excluding RVs); four tickets to the pre-show dinner...
 

 
CAP

Civil Air Patrol’s California Wing encampment

As the summer season kicks into high gear, the Civil Air Patrol’s California Wing celebrated its annual Cadet Encampment, and the 40th Anniversary of the Cadet Training Group, at Camp San Luis Obispo, California, July 1st thr...
 
 
Kids-Toddler-Pool-Safety-Clipart

Summer swimming safety tips

With summer in full swing it is good to review swimming safety tips. Knowing water safety rules, current water conditions and your swimming abilities could be the difference between life and death. Swim with a buddy in designat...
 
 
U.S. Air Force photo/Tech. Sgt. Nadine Y. Barclay

Mental health resources available for those in need

U.S. Air Force photo/Tech. Sgt. Nadine Y. Barclay Considering the demands facing the remotely piloted aircraft enterprise, Creech Air Force Base, Nev., has formed their own Human Performance Team to meet the needs of those supp...
 




0 Comments


Be the first to comment!


Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>