Air Force

September 7, 2012

New DOD policy for TDY and PCS cancellations

Defense Travel Management Office

GOODFELLOW AIR FORCE BASE, Texas — Beginning Oct. 1, any travel authorization that includes air travel must be approved and ticketed at least 72 hours in advance of the scheduled flight departure to avoid airline reservations from being cancelled. This is due to a new policy being instituted by the airlines under the fiscal year 2013 General Services Administration, City Pair contract.

Under the new policy, if an Authorizing Official does not approve an authorization within 72 hours of departure, the airline reservation will be cancelled and the traveler will arrive at the airport without a ticket or a reservation in the airline’s system. This applies to all City Pair and non-contract government flights that are either booked through DTS or through a Commercial Travel Office.

Those making travel plans within 72 hours of departure must have their authorization approved and tickets issued within 24 hours of creation to avoid cancellation. If making plans within 24 hours of departure, authorizations must be approved and ticketed at least six hours prior to flight departure time to avoid cancellation.

If airline reservations are cancelled, a traveler will be notified via email or phone by their CTO.

Arriving at the airport without a ticket can impact mission, travel funds, and put unnecessary stress on the traveler. If this occurs, travelers are not advised to re-book at the airline counter. Often, counter agents are not familiar with GSA’s City Pair Program and may book the traveler on a full priced fare at a much higher cost. To re-book a flight, travelers should follow their normal ticketing process. Travelers should take their travel itinerary with them to the airport. If your reservation has been cancelled, the itinerary will provide contact information for your CTO as well as, reservation details to help you re-book.

In the current fiscal environment where it is necessary to be conservative with travel budgets, monitoring the status of travel documents and ensuring travel authorizations are approved, is the best way to avoid unnecessary costs and stress associated with re-booking travel.

Tips for Travelers:

  • Monitor the status of your travel authorization. If your trip is approaching and your authorization has not been approved, contract your AO immediately. If your AO is unavailable, contact your Defense Travel Administrator.
  • Ensure your DTS profile is current. Often, travelers forget to update their profile with the Government Travel Charge Card expiration date if they received a new card. Without a current card in your profile, a reservation cannot be purchased.

Tips for Authorizing Officials:

  • Monitor documents awaiting your approval.
  • Ensure a back-up AO is designated if you will be on leave or deployed.

Tips for Defense Travel Administrators:

  • Run the new “Pending Airline Cancellation” report to identify those authorizations at risk for cancellation.
  • Run Traveler Status Reports to notify Agency Program Coordinators which travelers are scheduled for travel to ensure Government Travel Charge Cards are activated.

Tips for Agency Program Coordinators:

  • Review the Accounts Information Reports and advise DTAs regarding invalid and expired GTCCs.
  • Review the Approved Status Reports and assist with activating GTCCs for travelers with upcoming trips.



All of this week's top headlines to your email every Friday.


 
 

 
U.S. Air Force photo/Master Sgt. Megan Crusher

Team March pays respect to fallen

U.S. Air Force photo/Master Sgt. Megan Crusher Chief Master Sgt. Brian C. Wong, command chief, 4th Air Force, salutes the grave of Abraham W. Shuman, Company H215, Pennsylvania Infantry Volunteer Regiment, who died Aug. 5, 1903...
 
 
Courtesy photo

Taming the TDY beast of single parenting

Courtesy photo Taming the beast together makes for one big happy family, right? Greetings my fellow service members. I have just come from the belly of the beast and I would like to share my experience with everyone. You may be...
 
 

101 Critical Days of Summer reminders

With summer vacations just around the corner, we have entered the 101 Critical Days of Summer. No matter what your choice of recreation is, planning it ahead of time and taking some basic precautions will keep you safe and make your time much more enjoyable during these 101 Critical Days of Summer! Following are tips...
 

 
MD-5

Memorial Day weekend

Courtesy photo A young, patriotic volunteer pauses to salute those who have paid the ultimate sacrifice for this country. She was helping her family place flags on veteran’s graves at Riverside National Cemetery for Memorial ...
 
 
U.S. Air Force photo/Staff Sgt. Tiffany Lindemann

Army National Guard recruits visit March Field

U.S. Air Force photo/Staff Sgt. Tiffany Lindemann Maj. Cliff Atherton, pilot, 336th Air Refueling Squadron, talks to new Army National Guard recruits and their friends during a KC-135 Stratotanker tour, as part of the Guard’s...
 
 
U.S. Marine Corps photo/Cpl. Isaac Ibarra

Joint Task Force 505 begins drawdown in Nepal

U.S. Marine Corps photo/Cpl. Isaac Ibarra U.S. Marines and Nepalese soldiers unload tarps off of a UH-1Y Huey at Orang, Nepal, during Operation Sahayogi Haat, May 19, 2015. Joint Task Force 505 is drawing down its earthquake re...
 




0 Comments


Be the first to comment!


Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>


Directory powered by Business Directory Plugin