Air Force

September 7, 2012

New DOD policy for TDY and PCS cancellations

Defense Travel Management Office

GOODFELLOW AIR FORCE BASE, Texas — Beginning Oct. 1, any travel authorization that includes air travel must be approved and ticketed at least 72 hours in advance of the scheduled flight departure to avoid airline reservations from being cancelled. This is due to a new policy being instituted by the airlines under the fiscal year 2013 General Services Administration, City Pair contract.

Under the new policy, if an Authorizing Official does not approve an authorization within 72 hours of departure, the airline reservation will be cancelled and the traveler will arrive at the airport without a ticket or a reservation in the airline’s system. This applies to all City Pair and non-contract government flights that are either booked through DTS or through a Commercial Travel Office.

Those making travel plans within 72 hours of departure must have their authorization approved and tickets issued within 24 hours of creation to avoid cancellation. If making plans within 24 hours of departure, authorizations must be approved and ticketed at least six hours prior to flight departure time to avoid cancellation.

If airline reservations are cancelled, a traveler will be notified via email or phone by their CTO.

Arriving at the airport without a ticket can impact mission, travel funds, and put unnecessary stress on the traveler. If this occurs, travelers are not advised to re-book at the airline counter. Often, counter agents are not familiar with GSA’s City Pair Program and may book the traveler on a full priced fare at a much higher cost. To re-book a flight, travelers should follow their normal ticketing process. Travelers should take their travel itinerary with them to the airport. If your reservation has been cancelled, the itinerary will provide contact information for your CTO as well as, reservation details to help you re-book.

In the current fiscal environment where it is necessary to be conservative with travel budgets, monitoring the status of travel documents and ensuring travel authorizations are approved, is the best way to avoid unnecessary costs and stress associated with re-booking travel.

Tips for Travelers:

  • Monitor the status of your travel authorization. If your trip is approaching and your authorization has not been approved, contract your AO immediately. If your AO is unavailable, contact your Defense Travel Administrator.
  • Ensure your DTS profile is current. Often, travelers forget to update their profile with the Government Travel Charge Card expiration date if they received a new card. Without a current card in your profile, a reservation cannot be purchased.

Tips for Authorizing Officials:

  • Monitor documents awaiting your approval.
  • Ensure a back-up AO is designated if you will be on leave or deployed.

Tips for Defense Travel Administrators:

  • Run the new “Pending Airline Cancellation” report to identify those authorizations at risk for cancellation.
  • Run Traveler Status Reports to notify Agency Program Coordinators which travelers are scheduled for travel to ensure Government Travel Charge Cards are activated.

Tips for Agency Program Coordinators:

  • Review the Accounts Information Reports and advise DTAs regarding invalid and expired GTCCs.
  • Review the Approved Status Reports and assist with activating GTCCs for travelers with upcoming trips.



All of this week's top headlines to your email every Friday.


 
 

 
U.S. Air Force photo/Senior Airman Joseph Dangidang

Airman retires after 37 years of service

U.S. Air Force photo/Senior Airman Joseph Dangidang Chief Master Sgt. Karen L. Krause, 452nd Maintenance Operations Squadrons superintendent, receives a flag from a Blue Eagles Total Force Honor Guard member during her retireme...
 
 

Look past 1947 for Air Force roots

The Air Force officially turns 67 this month, but my Uncle Gino thinks it’s older. He’s 90 and the lone surviving brother of my father. Both of them served in World War II, as did two of their siblings. My father was in the Navy, as was his eldest brother, Europeo (his real name, I...
 
 

Air Force revamps Air Expeditionary Force

WASHINGTON (AFNS) — The Air Force will deploy Agile Combat Support (ACS) Airmen under its redesigned air expeditionary force (AEF) construct October 1. The primary purpose of the redesign was to look at ways to deploy more ACS Airmen with their units and standardize dwell times across the Air Force as much as possible to...
 

 

Air Force’s top leader discusses Reserve future

ROBINS AIR FORCE BASE, Ga. — Citizen Airmen have an advocate at the very top of Air Force. During a visit to Robins Air Force Base, Secretary of the Air Force Deborah Lee James discussed several issues related to the Air Force Reserve’s future. As the Air Force Reserve and Air National Guard continue to...
 
 
U.S. Air Force photo by Tech Sgt Rick Sforza, 4th Combat Camera Squadron

March host wing contributes to overall success of Mobility Air Force mission

U.S. Air Force photo by Tech Sgt Rick Sforza, 4th Combat Camera Squadron A KC-135R from the 336th Air Refueling Squadron refuels a C-17A from the 729th Airlift Squadron. Both aircraft are from the Air Force Reserve Command’s ...
 
 

BASH: Protecting our aircraft, Airmen

U.S. Air Force photo/2nd Lt. Bari Wald David Briseño, wildlife biologist with the United States Department of Agriculture and head of Marchs’ Bird/Anti-Aircraft Strike Hazard (BASH) program, prepares to fire a 12-gauge ‘shell cracker’ into the air with his shotgun. Firing ‘shell crackers’ is one of many pyrotechnic methods used in the BASH program to...
 




0 Comments


Be the first to comment!


Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>


Directory powered by Business Directory Plugin