Air Force

September 7, 2012

New DOD policy for TDY and PCS cancellations

Defense Travel Management Office

GOODFELLOW AIR FORCE BASE, Texas — Beginning Oct. 1, any travel authorization that includes air travel must be approved and ticketed at least 72 hours in advance of the scheduled flight departure to avoid airline reservations from being cancelled. This is due to a new policy being instituted by the airlines under the fiscal year 2013 General Services Administration, City Pair contract.

Under the new policy, if an Authorizing Official does not approve an authorization within 72 hours of departure, the airline reservation will be cancelled and the traveler will arrive at the airport without a ticket or a reservation in the airline’s system. This applies to all City Pair and non-contract government flights that are either booked through DTS or through a Commercial Travel Office.

Those making travel plans within 72 hours of departure must have their authorization approved and tickets issued within 24 hours of creation to avoid cancellation. If making plans within 24 hours of departure, authorizations must be approved and ticketed at least six hours prior to flight departure time to avoid cancellation.

If airline reservations are cancelled, a traveler will be notified via email or phone by their CTO.

Arriving at the airport without a ticket can impact mission, travel funds, and put unnecessary stress on the traveler. If this occurs, travelers are not advised to re-book at the airline counter. Often, counter agents are not familiar with GSA’s City Pair Program and may book the traveler on a full priced fare at a much higher cost. To re-book a flight, travelers should follow their normal ticketing process. Travelers should take their travel itinerary with them to the airport. If your reservation has been cancelled, the itinerary will provide contact information for your CTO as well as, reservation details to help you re-book.

In the current fiscal environment where it is necessary to be conservative with travel budgets, monitoring the status of travel documents and ensuring travel authorizations are approved, is the best way to avoid unnecessary costs and stress associated with re-booking travel.

Tips for Travelers:

  • Monitor the status of your travel authorization. If your trip is approaching and your authorization has not been approved, contract your AO immediately. If your AO is unavailable, contact your Defense Travel Administrator.
  • Ensure your DTS profile is current. Often, travelers forget to update their profile with the Government Travel Charge Card expiration date if they received a new card. Without a current card in your profile, a reservation cannot be purchased.

Tips for Authorizing Officials:

  • Monitor documents awaiting your approval.
  • Ensure a back-up AO is designated if you will be on leave or deployed.

Tips for Defense Travel Administrators:

  • Run the new “Pending Airline Cancellation” report to identify those authorizations at risk for cancellation.
  • Run Traveler Status Reports to notify Agency Program Coordinators which travelers are scheduled for travel to ensure Government Travel Charge Cards are activated.

Tips for Agency Program Coordinators:

  • Review the Accounts Information Reports and advise DTAs regarding invalid and expired GTCCs.
  • Review the Approved Status Reports and assist with activating GTCCs for travelers with upcoming trips.



All of this week's top headlines to your email every Friday.


 
 

 
HHM_14_Poster

Hispanic Heritage Month: Knowing the facts

In 1988, Congress established National Hispanic Heritage Month by amending the 1968 law that created National Hispanic Heritage Week. Under this law, the president was asked to issue an annual proclamation designating the “31...
 
 
4-of-11-photo

U.K. cemetery resting place for 452nd men

(Fourth in an 11-part series that was first run in the Beacon in 2007) Thirty men killed while serving in the 452nd Bombardment Group during World War II are buried at an American military cemetery near Cambridge, England. They...
 
 

Comprehensive Airman Fitness: A lifestyle and culture

WASHINGTON (AFNS) — Comprehensive Airman Fitness (CAF) is comprised of a multitude of targeted programs and activities as well as resiliency skills taught to enable Airmen to make sound choices. The program’s goal is to build and sustain a thriving and resilient Air Force community that fosters mental, physical, social and spiritual fitness. The new...
 

 

Suicide prevention takes courage, communication, official says

WASHINGTON (AFNS) — The Veterans Affairs Department has named September National Suicide Prevention Month, but the Defense Department continues its year-round, comprehensive, multi-pronged approach to address the issue of suicide in the military, a Pentagon official said Aug. 21. Army Lt. Gen. Michael S. Linnington, military deputy to the Under Secretary of Defense for personnel...
 
 
U.S. Air Force photo/Tech. Sgt. Megan Crusher

Padres honor Team March Airmen during Air Force Appreciation Day

U.S. Air Force photo/Tech. Sgt. Megan Crusher San Diego Padres second baseman, Jedd Gyorko, greets Senior Master Sgt. Donald Branscum, 1st Sgt., 452nd Civil Engineer Squadron, as he took his position on the field, during the Pa...
 
 

Air Force revamps Air Expeditionary Force

WASHINGTON (AFNS) — The Air Force will deploy Agile Combat Support (ACS) Airmen under its redesigned air expeditionary force (AEF) construct October 1. The primary purpose of the redesign was to look at ways to deploy more ACS Airmen with their units and standardize dwell times across the Air Force as much as possible to...
 




0 Comments


Be the first to comment!


Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>


Directory powered by Business Directory Plugin