Air Force

September 7, 2012

New DOD policy for TDY and PCS cancellations

Defense Travel Management Office

GOODFELLOW AIR FORCE BASE, Texas — Beginning Oct. 1, any travel authorization that includes air travel must be approved and ticketed at least 72 hours in advance of the scheduled flight departure to avoid airline reservations from being cancelled. This is due to a new policy being instituted by the airlines under the fiscal year 2013 General Services Administration, City Pair contract.

Under the new policy, if an Authorizing Official does not approve an authorization within 72 hours of departure, the airline reservation will be cancelled and the traveler will arrive at the airport without a ticket or a reservation in the airline’s system. This applies to all City Pair and non-contract government flights that are either booked through DTS or through a Commercial Travel Office.

Those making travel plans within 72 hours of departure must have their authorization approved and tickets issued within 24 hours of creation to avoid cancellation. If making plans within 24 hours of departure, authorizations must be approved and ticketed at least six hours prior to flight departure time to avoid cancellation.

If airline reservations are cancelled, a traveler will be notified via email or phone by their CTO.

Arriving at the airport without a ticket can impact mission, travel funds, and put unnecessary stress on the traveler. If this occurs, travelers are not advised to re-book at the airline counter. Often, counter agents are not familiar with GSA’s City Pair Program and may book the traveler on a full priced fare at a much higher cost. To re-book a flight, travelers should follow their normal ticketing process. Travelers should take their travel itinerary with them to the airport. If your reservation has been cancelled, the itinerary will provide contact information for your CTO as well as, reservation details to help you re-book.

In the current fiscal environment where it is necessary to be conservative with travel budgets, monitoring the status of travel documents and ensuring travel authorizations are approved, is the best way to avoid unnecessary costs and stress associated with re-booking travel.

Tips for Travelers:

  • Monitor the status of your travel authorization. If your trip is approaching and your authorization has not been approved, contract your AO immediately. If your AO is unavailable, contact your Defense Travel Administrator.
  • Ensure your DTS profile is current. Often, travelers forget to update their profile with the Government Travel Charge Card expiration date if they received a new card. Without a current card in your profile, a reservation cannot be purchased.

Tips for Authorizing Officials:

  • Monitor documents awaiting your approval.
  • Ensure a back-up AO is designated if you will be on leave or deployed.

Tips for Defense Travel Administrators:

  • Run the new “Pending Airline Cancellation” report to identify those authorizations at risk for cancellation.
  • Run Traveler Status Reports to notify Agency Program Coordinators which travelers are scheduled for travel to ensure Government Travel Charge Cards are activated.

Tips for Agency Program Coordinators:

  • Review the Accounts Information Reports and advise DTAs regarding invalid and expired GTCCs.
  • Review the Approved Status Reports and assist with activating GTCCs for travelers with upcoming trips.



All of this week's top headlines to your email every Friday.


 
 

 
Tammy_Duckworth,_official_portrait,_113th_Congress

Knowing the facts: National Disability Employment Awareness Month

Congresswoman Tammy Duckworth, an Iraq War veteran, was deployed to Iraq as a Blackhawk helicopter pilot for the Illinois Army National Guard in 2004. One of the first Army women to fly combat missions during Operation Iraqi Fr...
 
 

452nd felt early frost in Cold War

(Ninth in an 11-part series that was first run in the Beacon in 2007) Two weeks after the D-Day invasion, 47 B-17s from the 452nd Bombardment Group and other Army Air Forces units were destroyed by German aircraft at a largely undefended Russian airfield. The attack, which began about 12:30 a.m. June 22, 1944, destroyed...
 
 

Air Force to implement TDY policy changes

The Air Force recently implemented two TDY policy changes that will impact travel reimbursements for Airmen. The first change, which took effect Oct. 1, made changes to the Joint Travel Regulations, Reimbursable and Incidental Expense Policy. The second will be a change in long-term TDY per diem expenses and take effect Nov. 1. Under the...
 

 
running

Lacing up: Finding your ‘WooHoo’ moment

U.S. Air Force photo/Staff Sgt. Natasha Stannard For those who run with me, they know I can get a bit noisy. A celebratory “WooHoo” is a must at the start of taking any hill. The drumbeat of sneakers on the pavement, labore...
 
 
Dom-Violence-Aware-Month-photo

Domestic Violence awareness Month: How to help a friend who is being abused

Here are some ways to help a friend who is being abused: •Set up a time to talk. Try to make sure you have privacy and won’t be distracted or interrupted. •Let your friend know you’re concerned about her safety. Be hone...
 
 
(Courtesy photo/Joe Mora)

Shadowy figure blocks exit to room in March Field building

(Courtesy photo/Joe Mora) A camera captures what appears to be a shadowy figure (left side) sitting in one of several chairs lined up against a wall in a building on March Air Reserve Base Wednesday, Aug. 13, 2014. The image wa...
 




0 Comments


Be the first to comment!


Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>


Directory powered by Business Directory Plugin