Saving millions of dollars, the recipients of this year’s Lean Six Sigma excellence awards reduced processing times, improved health of the force and increased readiness.
The awards program in the Pentagon Thursday recognized 13 of the best process-improvement initiatives completed during fiscal year 2016. The ceremony was hosted by Karl Schneider, the senior career official performing duties of the under secretary of the Army, and Lt. Gen. Edward Cardon, director of the Office of Business Transformation.
“We are here to recognize some very extraordinary organizations and extraordinary individuals for the work they have done,” Schneider said to the audience.
The money saved by the 11 organizations and their 13 initiatives can be “ploughed into war readiness,” Schneider said. He stressed that in order to pay for readiness, the military must reform the way it does business.
“We want people to think the way these people thought and do what these people did,” Schneider said of the recipients who used Lean Six Sigma principles and practices to adopt new ways of doing business and streamlining processes.
“The Army makes a conscious effort to analyze and improve the processes that undergird our core mission to fight and win our nation’s wars,” said Dr. Charles Brandon, director of the Continuous Process Improvement Office within the Army’s Office of Business Transformation.
Eliminating billions of dollars in waste and delivering readiness at best value makes us Army Strong,” Brandon said.
Three organizations won the prestigious Process Improvement Deployment Excellence Award:
The Office of the Assistant Secretary of the Army for Financial Management and Comptroller executed improvements for FY 2016 that resulted in an estimated cost avoidance of $1.7 million, cost savings of $9.5 million and revenue generation of $55 million.
The U.S. Army Medical Command executed initiatives ranging from improving Relay Health enrollment to improving Transition Care. During FY 2016, the projects resulted in an estimated net financial benefit of $5.7 million.
The 21st Theater Sustainment Command, U.S. Army Europe successfully transformed its Lean Six Sigma program with greater emphasis on commander involvement and introduced several problem-solving tools. For fiscal 2016, the projects resulted in an estimated net financial benefit of $2.9 million.
Ten Process Improvement Program Team Excellence Awards were presented at different levels.
Two awards at the Enterprise level were presented to the Human Systems Integration Directorate, Assistant Secretary of the Army for Manpower and Reserve Affairs/Deputy Chief of Staff, G-1. One team reduced the process lead time in transferring the remains of service members to families from 22 days to 14 days.
Another team from the same office received an award for increasing its engagement on Soldier for Life programs by 60 percent. They improved awareness about employment, education and health care opportunities.
“We spent many hours trying to figure out how we could reach more civilians, more veterans and retirees,” said Staff Sgt. Daniel Young, who accepted the award for the team. He pointed out that the office is now reaching nearly three times the audience it did just a year ago.
Non-Enterprise Black Belt Level Projects:
82nd Combat Aviation Brigade, 82nd Airborne Division, U.S. Army Forces Command reduced internal lateral transfer process times by 97 percent from 245 days to 7 days with an estimated net cost avoidance of $943,300 for FYs 2016 to 2021.
The 82nd CAB streamlined the handling of thousands of helicopter parts, electronic components, tools and machinery.
“We developed better processes to make our unit more healthy and highly combat effective,” said Army Black Belt champion Chief Warrant Officer 2 Mandee Mintz, 82nd CAB property-book accounting technician. “Going through the Lean Six Sigma process allowed us to use these improvement tools effectively to enhance our lateral transfer of excess property, and fill to critical shortages in supplies and equipment.”
The 21st Theater Sustainment Command, U.S. Army Europe improved accuracy in personnel tempo reporting from 0.75 percent to 60 percent for unit readiness, resulting in a net cost avoidance estimate of $703,000 for fiscal years 2016 to 2022.
Non-Enterprise Green Belt Level Projects:
Landstuhl Regional Medical Center, Regional Health Command–Europe, U.S. Army Medical Command improved the screening time for patients with traumatic brain injury by 50 percent, decreasing the wait time for Soldiers to be evaluated.
Deputy Chief of Staff, G-2, U.S. Army Forces Command improved the G-2X performance reporting time by 63 percent from 39.5 hours to 16 hours and improved the defect rate from 13.9 percent to nearly zero, thereby improving unit readiness.
Timothy Mersereau at FORSCOM G2 took his green-belt Lean Six Sigma training in Spring 2016 and soon began working with his colleagues on how to improve G-2X performance reporting.
“The biggest take-away from this project was communications and the importance of communicating clearly,” Mersereau said. “It saves valuable time every month. This was a good learning experience and a great chance for my team as we worked together.”
“Anything we can do that frees up time to allow Soldiers to conduct training is significant for Army readiness,” said FORSCOM G-8’s Steven Sawicki, a Master Black Belt specialist with the Business and Readiness Improvement Division.
For example, the 82nd Airborne Division conducted its Deployment Readiness Exercise in January 2017. About two months before that exercise began, FORSCOM and the 82nd Airborne Division’s Operations Research and Systems Analysis, or ORSA, and Lean Six Sigma team began planning. They ultimately had 12 to 15 people located at sites during the training exercise to collect over 40,000 data points — particularly studying six nodes of exercise activities.
Non-Enterprise Non-Gated Level awards recognized projects that do not follow the formal Lean Six Sigma methods:
U.S. Army Tank-automotive and Armaments Command — Integrated Logistics Support Center, U.S. Army Materiel Command produced an automated process for updating 90 percent of an interactive electronic technical manual in eight hours. The old process used an average of 2,500 hours of manual labor. The initiative will generate an estimated net financial benefit of $16.4 million for FYs 2016 to 2018.
U.S. Army Communications-Electronics Command, Tobyhanna Army Depot, U.S. Army Materiel Command, reduced labor hours for Joint Precision Air Drop, or JPAD systems from 28.9 hours to 17.6 hours, thereby generating an estimated net savings of $1.1 million for fiscal 2016 to 2017.
Army Public Health Center, U.S. Army Medical Command, reduced the process cycle time of its conference request and approval process from 22 days to 11 days, and reduced defects caused by lost conference request packets.
The Great Lakes and Rivers Division, Nashville District, U.S. Army Corps of Engineers reduced its contracting office labor burden from 45 hours to 25 minutes per supply order and acquisition costs from $4,365 to $41 through using a Defense Logistics Agency program. The project enabled contract specialists to focus on more complex procurements, resulting in an estimated net cost avoidance of $1.7 million for fiscal 2016 to 2020.
This was the first LEAP award received by the Army Corps of Engineers’ Nashville District, officials said. The district implemented a pilot program to use the Defense Logistics Agency’s Facilities Maintenance, Repair Operations Program to purchase supply items faster and save funds. The items ranged from crane cables to air winches, remote switches and sump pumps.
“Purchasing simple supply items (this way) typically also reduces procurement lead time, resulting in the receipt of supplies, material and equipment significantly faster,” said Tim Dunn, deputy chief of the Operations Division for the U.S. Army Corps of Engineers Nashville District.
The initiative reduced the time for orders to be processed by 50 percent from an average of 75 days to 37 days, said Lt. Col. Stephen Murphy, U.S. Army Corps of Engineers Nashville District commander. “More importantly, because of the efficiencies gained … our projects across a seven-state area are getting the supplies they need much faster.”